Administrative Assistant | Titulado - Texcoco

Empresa: Centro Internacional De Mejoramiento Del Maiz Y Trigo (CIMMYT)
Ciudad/Localidad/Barrio: Texcoco
Descripción del puesto:
Bachelors Degree in Administration, Finance or related fields.

Minimum 3 years of experience in similar roles or activities.

Upper intermediate level in English language is required (English test will be administered; candidate must score a minimum of B2 as per CEFR).

Advanced competency in the usage of MS Office Suite (Word, Excel, PowerPoint, Outlook, etc.).

High level of responsibility, confidentiality, and discretion.

The candidate must exhibit sense of urgency and commitment to his responsibilities and deadlines.

The selected candidate must exhibit the following competencies: Teamwork, Multi-Cultural Awareness/ Sensitivity, Pro-activity, Time Management, and Customer Orientation.
Actividades a realizar:
Manage Supervisors routine correspondence, determining how best to route certain inquiries and responding to selected messages, maintain calendar, set appointments, and organize travel.

Compose routine correspondence and draft documents, referring to other sources for detailed information.

Prepare standard reports including but not limited to monthly activity report and TAT report.

Translate documents and correspondence as needed, from Spanish to English and from English to Spanish.

Prepare and/or proofread sub-agreements with collaborators.

Coordinate high-level meetings and manage all logistics; book rooms, organize catering, assemble board packets/documents, communicate with participants before and after the meeting and record and distribute meeting minutes.

Act as liaison between the hub and other institutions.

Request and host WebEx, Skype, and other types of teleconferences.

Provide support to other members of the department as required. In absences, ensure that requests for action or information are relayed to the appropriate person.

Process expense reports and reimbursements, payment advances, and per diems.

Gather product information for purchase requests and provide information to the Procurement for corresponding quotes.

Request all vehicle maintenance services.

Assist HUB team with HR related processes and finance tasks.

Coordinate with relevant units to acquire computer, office space, vehicle, housing, cell phone, etc. for new staff.

Process and track vacation time of staff and professional development requests.

Sign on behalf of supervisor.

Other activities as requested by supervisor.
CIMMYT offers an attractive remuneration package and support for continuous professional development. In addition to the provisions of the Mexican Labor Law our package of benefits includes year-end bonus (40 days), vacation premium (56%), life and medical insurance, supermarket coupons, savings fund, social Mexican benefits (IMSS, SAR / Infonavit).

Salario: MXN 14,000.00 - 18,000.00 Mensual
Cantidad de vacantes: 1

Experiencia Mínima: 3 años
Idiomas: Inglés Intermedio
Estudios Mínimos: Licenciatura/Ingeniería
Edad: De 18 a 90 años

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